You're too small to have a CTO.
You're too big to do everything manually.
As a small Business owner your time is your most valuable asset. If you are manually moving data between Email and spreadsheets, you are acting as the $15/hr middleware for your own company
The Admin Trap
Invoicing, document preparation, and internal reporting take up your entire Sunday. You've built a job, not a business.
SMALL BUSINESS EFFICIENCY GAP
60% Daily Overhead
AUTOMATED BY ROCA CAP
5% Maintenance
WEEKLY TIME RECLAIMED
11.5 Hours
The Lead Leak
Leads hit your inbox and sit 4 hours. You're losing deals to the competition because your follow-up is manual and slow
Common Automations
Google Workspace engineering. No expensive monthly software,
no complex coding--we build on the tools you already use.
Sales & Revenue Growth
-
🗓️ Automated Appointment Scheduler - A booking interface that lets clients book appointments.
-
⚡ Lead-to-Proposal Automation - Instantly pulls lead data from a Sheet into a branded Doc to generate a personalized PDF proposal in seconds.
-
📥 Inbound Leads Manager - Aggregates leads from Web Forms & Ads into one Sheet, uses AI to "score" them, and pings the sales team via Google Chat.
-
🔍 Competitor Price Watcher - Scrapes specific competitor URLs daily and logs price changes into a google Sheet.
-
✉️ Bulk "Help Me Write" for Sales - Takes a list of 100 leads and generates 100 unique, personalized intro sentences based on their LinkedIn profiles (via API).
-
📜 Auto-NDA Generator - Collects vendor info via Form, generates a legal NDA Doc, and emails a "Request for Signature" link automatically.
Security & Governance
-
🛡️ Workspace Security Monitor - Alerts Admins via SMS/Email if it detects suspicious activity or bulk file downloads.
-
🚀 Employee Off-boarding Shield - Resets passwords, revokes sessions, and transfers Drive ownership via a Form trigger.
-
🛑 Permission Sprawl Guard - Identifies files shared with "Anyone with the link" and reverts them to private after 7 days.
-
🔒 Auto-Permission Remover - Automatically removes "Editor" access from shared Drive files after a set expiration date.
-
📊 Spreadsheet Change-Log - Records every edit made to a financial Sheet (who, what, when) in an audit tab.
-
💰 License Auditor - Identifies inactive Workspace accounts to reclaim monthly subscription costs.
Finance & Operations
-
🧾 Email Invoice Tracker - Scans your inbox for incoming PDF bills & extracts the Vendor, Amount, and Due Date into a Spreadsheet.
-
📊 Monthly Expense Reporter - Scans Gmail for receipts and logs data into a "Master Budget" Sheet.
-
💳 Expense Approval Flow - Employee submits expense -> Manager gets Chat "Approve" button -> Finance is notified.
-
📦 Multi-Vendor Inventory Bot - Pulls real-time stock levels from external APIs (Shopify/Amazon) into a Master Sheet.
-
📉 Low Stock Alerter - Sends an automated email alert when inventory values drop below a specific threshold.
-
🔍 Competitor Price Watcher - Scrapes specific competitor URLs daily and logs price changes into a Sheet with a spark line trend graph.
Internal Productivity & AI
-
📧 Auto-Draft Reply - Uses AI to read incoming emails and prepare a draft response in your specific voice.
-
📝 Meeting Minutes Distiller - Summarizes Google Meet transcripts into action items and bulleted lists.
-
🤖 Gemini Content Auditor - Flags sentences in a Doc that don't match your company's official brand voice.
-
✅ Task-to-Calendar Sync - Converts Google Tasks with due dates into blocked-off time slots on your Calendar.
-
📁 Auto-Folder Organizer - Sorts files in "My Drive" into sub-folders based on file type every 24 hours.
-
📸 Image-to-Sheet OCR - Extracts text from images in Drive and places the data into corresponding Sheet cells.
Don't see exactly what you need?
There are Hundreds of possible automations we can build within the Google ecosystem to solve your specific business challenges.
Why Small Businesses Partner
with Roca Capital
Native Solutions, No Fees
We don't sell you a "platform." We build on top of your existing
Google Workspace. You pay for the engineering once, and it runs
for free forever.
Total System Ownership
You own 100% of the code we write. If we ever part ways, you
keep the systems. No "Black Box" tech, no recurring subscription locks.
0
MONTHLY SAAS FEES
10h+
AVG. TIME SAVED
100%
CODE OWNERSHIP
Native
GOOGLE INTEGRATION
Let's Engineer Your Time.
Ready to eliminate the admin overhead? Tell us
about yourcurrent workflow bottlenecks and we'll
propose a customGoogle Workspace solution.
With hundreds of possible automations at our
fingertips,we can tailor a tool for almost any process.